Event Sales Coordinator

Summary

A vibrant hospitality and lifestyle destination is seeking a part-time Event Coordinator to support the execution of private events, public programming, guest activations and day-to-day event administration. This is a hands-on role for someone who enjoys being in the middle of the action. You’ll help bring events to life by making sure spaces are ready, guests are welcomed, vendors know where to go, details are in place and the event moves smoothly from setup through close-out.

Working closely with the broader Events and Operations teams, you’ll support everything from guest arrival and signage to floorplans, vendor coordination, event materials, room transitions and post-event follow-up. You’ll also help keep event information organized and accurate behind the scenes. You’ll be at your best if you’re warm, organized and naturally attentive to detail. Events move quickly, so you’ll need to stay calm, flexible and solutions-focused while juggling multiple moving pieces. If you’re looking to build your career in hospitality, events, catering or venue operations, this is an opportunity to gain hands-on experience in a dynamic environment where every event is different.

Responsibilities

Description

• Support the setup, execution and close-out of private events, public programming and activations.
• Help ensure event spaces are organized, guest-ready and presented to a high standard.
• Assist with guest arrival, registration, wayfinding, signage and overall event flow.
• Support event materials, checklists, floorplans and day-of coordination.
• Work closely with restaurant partners, vendors and internal teams to help events run smoothly.
• Provide visible on-site support and respond to guest or operational needs as they arise.
• Assist with vendor arrivals, rentals, AV, décor and other event-related services.
• Support event administration, reservations, systems, files and post-event follow-up.
• Help maintain a warm, polished and hospitality-focused guest experience.
• Support seasonal programming, special events and other guest-facing initiatives.
• Keep event information organized and communicate updates clearly with the broader team.
• Bring forward guest concerns, missing details or operational issues in a timely manner.
• Remain flexible and support the Events and Operations teams as priorities shift

Requirements

Requirements

• Experience supporting private events, corporate events, weddings, restaurant events, public programming or brand activations.
• Familiarity with event documents such as BEOs, run sheets, floorplans and vendor timelines.
• Experience with event management systems, reservation platforms, Canva, Google Workspace, Microsoft Office or similar tools is considered an asset.
• Responsible alcohol service certification is considered an asset.