Executive Personal Assistant #2100

A private household is seeking an experienced, highly organized and resourceful Executive Personal Assistant to support a Founder and Executive Chairman and the family. The position combines executive and personal support, residential operations, project management, travel coordination and family affairs. The assistant manages commitments, appointments, errands and follow-ups, works closely with the executive assistant, supports the flow of information, and prepares reports, presentations, correspondence, briefing materials and meeting notes while handling sensitive matters with discretion.

The role also supports the day-to-day operation of private residences and properties. Responsibilities include coordinating household staff, vendors and contractors; organizing maintenance, repairs, inspections and special projects; and liaising with architects, engineers, surveyors and trades. The assistant tracks open items, identifies inefficiencies and keeps projects moving. Personal and residential projects are managed from planning through execution, including priorities, timelines, deliverables, vendor sourcing and negotiations. Domestic and international travel, accommodations, transportation, itineraries, family calendars, private events and errands are also coordinated. The position may additionally support philanthropic activities by coordinating with charities, nonprofits and donors and managing related logistics, communications, documentation and follow-up.

• Minimum five years of relevant experience as an Executive Assistant, Personal Assistant, Executive Operations professional, Household/Residence Manager or in a comparable high-level support role.
• College or university education.
• Demonstrated ability to manage multiple priorities, projects and stakeholders.
• Residential operations and vendor-management experience is an asset.
• Exceptional organization and time-management skills.
• Excellent spoken and written English.
• High level of discretion, diplomacy and confidentiality.
• Independent, proactive problem-solving approach and strong interpersonal skills.
• Flexibility to support changing executive and family priorities.
• Advanced comfort with Microsoft Office and digital collaboration tools, including Outlook, SharePoint and virtual-meeting platforms; familiarity with tools such as Canva, Mailchimp or Webflow is useful.
• Valid Ontario driver’s licence and reliable vehicle.
• Ability to perform occasional light lifting and physical household/project tasks.
• Legal authorization to work in Canada.

Canonical job location shown by Elite Domo: Markham, Ontario. The detailed posting also refers to Toronto, reflecting work in the Greater Toronto Area/private residence context.
Type: permanent, full-time.
Schedule: primarily Monday to Friday, with occasional early mornings, evenings, weekends or statutory holidays depending on executive/family needs.
Compensation: based on experience; extensive benefits are advertised.
Start date: as soon as possible.
Recruiter/contact linked in RBB: Nicolas Marion, Elite Domo.
Referral reward shown on the job posting: CAD 500.