Extended Back Office Associate

A large international financial institution operating across multiple regions, serving corporate, institutional, and commercial clients. The organization provides services in investment banking, capital markets, structured finance, commercial banking, and international trade within a highly regulated global environment. Position: Extended Back Office Associate

Title: Extended Back Office Associate

Location: Montreal

Work model: Hybrid, 2 days remote work allowed, in-office to start for training

Type of position: Full-time, permanent

Salary and benefits: 92.5-95k + 10% bonus + 4 weeks vacation. They offer a great benefits package. RRSP matching, you contribute 2% and they contribute 8%.

SUMMARY:

Manage pending transactions and settlement issues involving DTC/FED and BNY for primary and secondary markets. Products and activities include government securities, repos and resets, corporate bonds, triparty activity and asset-backed securities.

Support CAD/MXN trade issues with agent banks and process trades as required. Oversee the settlement of equity purchases and sales, repos and securities lending/borrowing transactions.

KEY RESPONSIBILITIES:

Equities, Convertible Bonds and EIS Sales

• Monitor settlement and delivery of equities transactions.
• Manage settlement and delivery related to physical corporate actions (OSTs).
• Monitor settlements for convertible bond issuances.

Equities Lending and Borrowing

• Verify transactions are correctly integrated into the settlement-delivery chain and that custodians receive settlement instructions.
• Monitor transaction settlement and global positions in real time.
• Escalate failed transactions to the Front Office and coordinate system issues with IT support.
• Manage accounting suspense items.

Securities Lending/Borrowing Collateral

• Manage triparty long-box funding.
• Monitor daily settlement of cash and securities collateral.
• Track payment defaults and cash receipts in coordination with Treasury and Accounting.

Lending/Borrowing Invoicing

• Prepare and send monthly invoices and reconcile invoices received.
• Investigate and correct discrepancies and process payments.
• Monitor unpaid amounts and accounting suspense items; identify invoicing process improvements.

EXTENDED BACK OFFICE / TRANSVERSAL RESPONSIBILITIES:

• Oversee related operational management, including billing processing.
• Manage BNY custody-account settlements, monitoring and reconciliations.
• Process Societe Generale futures activity, including daily margin calls and program reconciliation reviews.
• Resolve settlement issues for the Paris book during New York business hours; coordinate with NY Front Office/Middle Office, custodians, counterparties, Paris Bond Settlement and CAS Back Office.
• Investigate breaks in daily real-time position reconciliations between Calypso and Phase 3 (P3).
• Maintain reference data, including settlement delivery instructions (SDIs) in Calypso and account records in Phase 3.
• Validate positions related to new Treasury auctions with Middle Office for regulatory reporting.
• Review Japanese-client trades to confirm data integrity between Calypso and Phase 3.
• Investigate end-of-day client settlement fails and DKs with clients and Middle Office until resolved.
• Review processing queues and alerts in EAI, EFIRA, Murex, APEX and OT; complete end-of-day Calypso queue checks for same-day-value transactions.
• Provide Paris Back Office with daily end-of-day initial-margin reports and update Calypso 15A6 trade accounts to address internal reconciliation breaks.

MAIN PRODUCTS / ACTIVITIES:

• Equities and convertible bonds; government and corporate bonds; asset-backed securities.
• Repos, securities lending and borrowing, triparty collateral, custody settlement and futures margining.
• Primary/secondary-market settlements, treasury auctions, settlement reconciliations and invoicing.

SYSTEMS / STAKEHOLDERS:

• Calypso, Phase 3 (P3), EAI, EFIRA, Murex, APEX and OT.
• Work with Front Office, Middle Office, IT, Treasury, Accounting, custodians, agent banks, clients and international Back Office teams.

ROLE REQUIREMENTS:

• Bachelor’s degree (BSc or equivalent).
• At least 3 years of experience in Back Office settlements or Trade Support;
• Experience with equities and fixed-income products, securities processing, payments and relevant regulatory requirements.
• Strong problem-solving ability, analytical skills, organization, prioritization and attention to detail.
• Self-starter who performs well under pressure in a demanding operational environment.
• Excellent written and verbal communication skills and ability to work effectively with stakeholders.