Administrative Assistant – Legal

Direct-hire legal administrative role in Windsor supporting lawyers on residential and commercial real-estate transactions.

Real estate transaction support

• Open, organize and maintain real-estate files from intake through closing.
• Prepare and process transaction documents for residential and commercial matters, including purchase-and-sale agreements, transfers/deeds, mortgage and refinancing documents, statements of adjustments, reporting letters and closing documentation.
• Conduct title and off-title searches and flag issues requiring lawyer review.
• Prepare and coordinate closing packages for buyers, sellers, lenders and financial institutions.
• Assist with registration and filing through applicable land-registration systems.
• Coordinate transaction timelines and deadlines.

Client and stakeholder communication

• Act as a primary contact for clients, real-estate agents, mortgage brokers, financial institutions and opposing counsel.
• Schedule appointments and meetings for document signing and closings.
• Respond to client inquiries and provide file-status updates.
• Collect and verify required documentation from clients and third parties.

Administrative support

• Maintain accurate file records and electronic document-management systems.
• Draft correspondence, legal documents and reports.
• Manage lawyer calendars and critical transaction deadlines.
• Prepare invoices, trust documentation and closing accounts as required.
• Follow firm policies, legal requirements and confidentiality standards.

Compliance and quality assurance

• Verify file completeness and accuracy before closing.
• Support anti-money-laundering compliance and client-identification procedures.
• Help ensure transactions comply with applicable legislation, regulatory requirements and firm standards.
• Maintain strict confidentiality of client and legal information.

Qualifications

• Legal Assistant, Law Clerk or Paralegal diploma, or an equivalent combination of education and experience.
• At least two years of Legal Assistant experience with a strong focus on real-estate law.
• Experience supporting residential and commercial real-estate transactions.
• Familiarity with land-title registration and real-estate closing procedures.
• Proficiency with Microsoft Word, Outlook and Excel.
• Experience with legal-practice management software.
• Strong document-preparation and proofreading skills.
• Excellent organization and time management.
• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple files at once.
• Excellent written and verbal communication.
• Professional, client-focused approach.
• Ability to work independently and collaboratively.
• Strong problem-solving and critical-thinking skills.
• High integrity and discretion with confidential information.

• Location: Windsor, Ontario.
• Job type: direct hire.
• Applications are directed to Kelly Matton (kelly@goudreaupersonnel.com).