Legal Administrative Assistant / Office Administrator

Platinum Recruiting is recruiting a Legal Administrative Assistant / Office Administrator for a law-office environment in Kelowna. The position combines front-office coordination, office services and legal-administrative support.

Office administration

• Answer and direct the main switchboard and greet clients and visitors.
• Coordinate boardrooms, couriers, internal directories and general office communications.
• Manage mail, subscriptions, office equipment and supply orders.
• Support basic office technology issues and coordinate furniture or workspace needs.

Legal-administrative responsibilities

• Collect and organize client information.
• Communicate with clients, government offices and law firms.
• Prepare transaction documents, track timelines and coordinate filings.
• Maintain corporate records and legal files.
• Assist with billing and other administrative requirements.

• Approximately 5 years of related experience is desirable.
• About 2 years of experience using ALF or a comparable corporate database.
• Strong Microsoft Office, Adobe and BC Online skills.
• Strong document-production and proofreading abilities.
• Initiative, organization, communication, multitasking and attention to detail.
• Availability for overtime when required.
• Accredited Legal Assistant training is preferred.

Benefits

• Competitive salary with regular compensation reviews.
• Health and dental benefits.
• Employee Assistance Program.
• Vacation, sick and personal days.
• Life and disability insurance.
• RRSP matching.
• Social events, casual Fridays and lunch-and-learn activities.
• Tuition support and wellness subsidy.
• Location: Kelowna, British Columbia.