Administrative Assistant | Immigration Services

Role overview

IVEY Group is hiring a remote full-time Administrative Assistant to support its Immigration Services department. The role focuses on the administrative accuracy required to move immigration files forward: preparing and organizing application packages, monitoring client status documents, maintaining case data, coordinating billing-related information and providing timely updates on immigration requests.

Responsibilities

• Support the Work Permit Team with preparation, review and organization of application packages.
• Maintain client status records and monitor document expiry dates.
• Keep client data current in CaseEasy.
• Prepare and track proposals and related documentation.
• Assist with retainer agreements, billing coordination, outstanding balances and proposal reconciliation.
• Provide updates on immigration requests and other administrative support.

• Strong written/verbal English; French is an asset.
• Administrative experience, ideally in international recruitment or immigration.
• Strong organization, prioritization and deadline-management skills.
• Customer-service orientation and confidentiality.
• Microsoft Office, Excel/spreadsheets and database-management proficiency.
• QuickBooks or similar software experience is an asset; immigration-process knowledge is beneficial.

The position is 100% remote and full-time. Compensation is described as competitive based on experience but is not numerically published. The job page contains the application form and is the exact RBB button destination.