Administrative Assistant - Permanent Residency Team

Role overview

IVEY Group is hiring a full-time remote Administrative Assistant to support its Permanent Residency Services team. The position supports immigration operations through document preparation, records management, database maintenance and communication among applicants, clients, government organizations and internal teams.

Responsibilities

• Organize and maintain candidate and client records.
• Review and prepare documentation required for immigration matters and help verify compliance with legal and regulatory requirements.
• Respond to inquiries and coordinate information exchange among clients, candidates, government bodies and IVEY teams.
• Enter and maintain data accurately and produce reports when needed.

• Previous administrative experience, ideally in recruitment, immigration or a law-firm setting.
• Strong organization and ability to manage multiple priorities.
• Excellent written and verbal communication.
• Microsoft Office and database-management proficiency.
• Strong attention to detail, confidentiality and accuracy.
• Knowledge of immigration laws/processes is beneficial.

The role is 100% remote and offers paid vacation, Canadian statutory holidays and professional-development opportunities. Compensation is described as competitive and aligned with experience; no numeric salary is published. The page explicitly labels this an existing vacancy and contains the application form, so RBB uses the exact page for applications.